Contents 8 sections
1. Purpose
This register lists every document in the Consult Your Doctor policy set issued by Zebrold Private Limited, with its number, purpose and review cycle. Each document is issued as version 1.0, effective November 5, 2026, signed electronically on behalf of Zebrold Private Limited by its directors, and should be reviewed at least once a year.
2. Documents
| No. | Document | Area | Review |
|---|---|---|---|
| CYD-CLN-01 | Telemedicine Standard Operating Procedure | Healthcare and clinical | Annual |
| CYD-CLN-02 | Prescription Format and E-Prescription Policy | Healthcare and clinical | Annual |
| CYD-CLN-03 | Adverse Event and Error Reporting Procedure | Healthcare and clinical | Annual |
| CYD-CLN-04 | Diagnostic Centre Checks: Registration and Accreditation | Healthcare and clinical | Annual |
| CYD-AI-01 | Policy on the Use of Artificial Intelligence | Healthcare and clinical | Annual |
| CYD-AI-02 | Zebrold AI 12-Day Follow-up Protocol | Healthcare and clinical | Annual |
| CYD-CLN-05 | Policy on Sale and Delivery of Medicines | Healthcare and clinical | Annual |
| CYD-REG-01 | Regulatory Assessment: Is Zebrold AI Medical Device Software? | Healthcare and clinical | Annual |
| CYD-DP-01 | Record of Personal Data Processing Activities | Data protection | Annual |
| CYD-DP-02 | Data Protection Impact Assessment | Data protection | Annual |
| CYD-DP-03 | Privacy Notice and Consent Forms | Data protection | Annual |
| CYD-DP-04 | Data Retention and Deletion Policy | Data protection | Annual |
| CYD-DP-05 | Personal Data Breach Response Plan | Data protection | Annual |
| CYD-DP-06 | Cross-Border Personal Data Transfer Policy | Data protection | Annual |
| CYD-SEC-01 | Information Security and Access Control Policy | Data protection / security | Annual |
| CYD-SEC-02 | IT and Acceptable Use Policy | Data protection / security | Annual |
| CYD-HR-01 | Code of Conduct | Internal | Annual |
| CYD-BCP-01 | Business Continuity Plan | Internal | Annual |
| CYD-HR-02 | Policy on Prevention of Sexual Harassment at Work | Internal | Annual |
| CYD-HR-03 | Employment Contract (India) | Internal | Annual |
| CYD-HR-04 | Offer Letter | Internal | Annual |
| CYD-LEG-01 | Mutual Non-Disclosure Agreement | Internal | Annual |
3. Document control rules
- Each document has a number, a version, an effective date and an owner, which are shown on every page.
- Documents are reviewed at least once a year and whenever the law, the platform or an incident makes a change necessary. Each review is recorded.
- Changes are made as a new version, approved by the directors, and the earlier version is kept as an archive copy marked superseded.
- Only the current approved version is circulated. Copies printed from the system are uncontrolled.
- Staff, doctors and partners are told of changes that affect them and, where needed, trained on them.
4. Roles
| Role | Responsibility for documents |
|---|---|
| Directors | Approve and sign documents; ensure that the set is complete and current |
| Document owner | Keeps the document accurate; proposes changes; leads the annual review |
| Medical lead | Owns the clinical documents |
| Data protection lead | Owns the data protection documents |
| Technical lead | Owns the security, business continuity and AI documents |
| HR lead | Owns employment and conduct documents |
6. How the document set is organised
The set is arranged in four groups. The clinical documents describe how care is given and checked. The data protection and security documents describe how personal data is handled and protected. The internal documents set the standards for people and continuity. The legal documents record the particulars of the company and its standard agreements. Together they are meant to show patients, partners and regulators that Zebrold Private Limited operates Consult Your Doctor with care.
7. Distribution
| Group | Who must read it | How it is confirmed |
|---|---|---|
| Clinical documents | Doctors, medical lead, credentialing and support staff | Read-and-sign at induction and each year |
| Data protection and security documents | All staff, doctors and partners with access to data | Training record |
| Internal documents | All employees and contractors | Signed acknowledgement |
| Legal documents | Directors, legal adviser and those who sign agreements | Directors' approval |
8. How to use
Fill in the blanks (shown as underscores) such as owners, effective dates, names and contact details; have counsel in India and Germany review the legal references; then obtain director approval and keep the signed copy in the document control file.
Zebrold Private Limited
CIN: U26109TS2026PTC210471
Operational office: Bockenheimer Landstraße 17-19, Frankfurt am Main, 60325, Germany
Registered office: Plot N.13 Survey P64/2, Software Units Layout, Madhapur, Hyderabad, 500081, Telangana, India
Document No.: CYD-REG-00 | Version 1.0 | Effective date: November 5, 2026 | Owner: Zebrold Private Limited | Status: Approved